When it comes to being busy, I usually fall into one of three categories:
- Busy – lots to do but manageable
- Very Busy – enough going on that I need to start putting some project off till later
- Beyond Busy – so much to do that that there is not enough time in the day
While at stage 1 and stage 2 of being busy, I have alway been able to manage things by keep a running list in my head. While I have tried a lot of different time management system (remember those giant Franklin Covey books?), I have always found that the process creates more work than benefit and I quickly return to my old habits.
The challenge is that when I cross over into stage 3, my system breaks down. I start keeping lists but then I need a list of lists to track them all down. I have grown to love Evernote for keeping track of content, but as a time management system it just doesn’t work for me.
Enter Prabhakar Gopalan, a friend of mine that has been looking at the process of time management for some time. Prabhakar is a fan of the Kanban process for task management, which he call the a primordial way of getting things done.
The basic idea is that you keep your lists, which is how the mind likes to think, but then sort them three basics ways – stuff you need to work on, stuff you are working on, stuff you have finished.
While I loved the idea, I struggled with how to carry out the process. Keeping three different notes in Evernote and then moving stuff around still seemed like too much hassle.
This is where kanban2go come in. Prabhakar liked the concept so much that he built his own free web app to solve the problem. Not only did he design the app so that it was simple to use, he spent extra time building mobile and tablet interfaces as well so that you could use it on the go.
Don’t take my word for it. You can find the site at kanban2go.com and give it a try yourself.
Good luck getting even more of the right stuff done!